> ## Documentation Index
> Fetch the complete documentation index at: https://docs.inboxmate.psquared.dev/llms.txt
> Use this file to discover all available pages before exploring further.

# Workspace settings

> Account-level defaults: company info, default language, workspace signature, and EU compliance.

Workspace settings apply to the entire account. Open **Einstellungen → Konto**. Anything that's per-user (your avatar, your signature, your role) lives under **[Mein Profil](/user-guide/workspace/profile)** instead.

## Account name and main contact

* **Workspace-Name** — displayed in the dashboard, used as a fallback for some signature variables
* **Haupt-Ansprechpartner** — the team member emails / billing notifications route to by default

## Company details

Used as signature variables (`{{company.address}}`, `{{company.phone}}`, `{{company.website}}`) and as context for AI reply drafts so the model can drop accurate references into body copy without hallucinating.

| Field                                          | Used for                                                                  |
| ---------------------------------------------- | ------------------------------------------------------------------------- |
| Address line 1 / 2, postal code, city, country | Signature variable `{{company.address}}`; legal footer in outbound mail   |
| Phone                                          | Signature variable `{{company.phone}}`                                    |
| Website                                        | Signature variable `{{company.website}}`; surfaced in the AI draft prompt |

## Default language

* **EN** or **DE** — the default UI language for new users and any operator who hasn't picked an override on **Mein Profil**.
* AI reply drafts always match the **customer's** language regardless of this setting — the model detects German vs. English from the incoming message.

## Workspace default signature

A starter template every user can pull into their own signature with one click. Variables like `{{agent.name}}` and `{{company.address}}` resolve per user at send time.

The editor is a small WYSIWYG (bold / italic / underline / link). The section is only shown once the workspace has at least one connected mailbox — without one, the template has nothing to sign for.

Users find a **"Reset to default"** button on their personal signature editor that pulls the workspace template in. You can change the template at any time; existing personal signatures aren't overwritten — they stay until each user resets.

## Subscription

Manage your InboxMate plan from the workspace settings. See [usage and billing](/user-guide/workspace/usage-and-billing) for plan details.

## Advanced compliance mode (EU)

All InboxMate plans host data in the EU (Frankfurt) with AI/LLM processing in Sweden. Your data never leaves Europe, regardless of plan.

<Note>
  Advanced compliance mode (EU) is available on Pro and Business plans and adds additional controls on top of the default EU infrastructure.
</Note>

When enabled, advanced compliance mode (EU) adds:

* Data retention controls and configurable policies
* Contact data export and deletion capabilities
* Compliance-ready documentation for data processing agreements