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This guide walks you through connecting your mailbox, letting InboxMate propose categories for your real traffic, and reviewing the first batch of AI suggestions in Entscheidungen.

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Prerequisites

  • An InboxMate account — sign up for free
  • A mailbox you can connect — Outlook / Microsoft 365 is the fastest path; email forwarding works with any provider

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Connect your Postfach

1

Log in and open Mein Profil

Go to app.psquared.dev and sign in, then open Einstellungen → Mein Profil → Meine Postfächer.
2

Click Postfach hinzufügen

Pick Outlook / Microsoft 365 for one-click OAuth — sign in with your Microsoft account and approve the requested permissions. Works with both M365 work accounts and personal Outlook.com / Hotmail accounts.Prefer a different provider? E-Mail-Weiterleitung works with Gmail, IONOS, FastMail, or anything that supports a forwarding rule; SMTP/IMAP is available by contacting sales. See Email integration for the full comparison.
3

Wait for the first sync

New mail starts syncing within about 2 minutes. You can trigger an immediate pull from the connection’s settings popover if you don’t want to wait.
On a managed Microsoft 365 tenant, your admin may need to approve InboxMate once before anyone can connect — you’ll see an “Administratorgenehmigung erforderlich” screen if so. See Microsoft 365 admin consent for both ways past it.

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Confirm your categories

Right after your mailbox connects, InboxMate offers to set up categorization so the very first email that arrives is already sorted:

AI analysiert

InboxMate reads your recent mail and proposes categories that match what’s actually in your inbox.

Vorlage wählen

Start from a hand-built template (Allgemein, Customer Success, Sales & Einkauf).

Überspringen

Skip for now — a careful default categorizer is created so nothing is left unsorted.
Then pick an aggressiveness level — how much InboxMate does on its own versus how much it only suggests: Click Übernehmen to save. InboxMate immediately runs the new categorizer over roughly your last 14 days of mail, so you see real categories and real drafts right away.

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Watch your first emails get sorted and drafted

Open your inbox — each conversation now shows a category badge, and any category configured to draft a reply already has one waiting, written from your knowledge base, the contact’s history, and your signature.

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Review and approve in Entscheidungen

Open Entscheidungen in the sidebar. Every suggestion InboxMate made — a draft reply, an archive, a category assignment — sits here until a person acts on it:
  • Ja — approve it as-is
  • Anders — adjust it before it goes through
  • Ignorieren — dismiss it
Approving isn’t just clearing a queue — it’s the training signal. Approve the same kind of action a few times and InboxMate will ask “Ab jetzt automatisch?” — that’s your cue to graduate the rule to autopilot, or click Weiter fragen to keep reviewing it a while longer.

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Next steps

Entscheidungen

How the approval queue works, and what each action type looks like.

Learning

How your edits and approvals actually change what InboxMate does next.

AI maturity

Track how much trust InboxMate has earned, category by category.

AI models

Which models power drafting and categorization, and how to configure them.