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Collaborate with your team by inviting members to your InboxMate workspace.

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User limits by plan

The limit counts active users plus pending invitations. See usage and billing for the full plan comparison.

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Roles

Every member of a workspace has exactly one role, assigned at invite time and changeable later by an admin or the owner.
Since August 2026 a role is no longer a fixed bundle. What each role may do is a set of individual rights you tick in a table, and you can add roles of your own. The table below is the default — the behaviour every workspace had before, and still has until someone changes a tick. See Permissions.
Owner isn’t a role you can invite someone into directly. New members are invited as Viewer, Member, or Admin. To make someone the owner, the current owner picks Eigentümer machen (“Make owner”) next to their name in the Users table — this immediately demotes the previous owner to Admin.

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Inviting members

Only Admins and the Owner can invite people.
  1. Go to Settings → Users (the Active Users card)
  2. Click Invite User — disabled once you’ve hit your plan’s user limit
  3. Fill in their email, name, and pick a role — the built-in Viewer, Member and Admin, plus any role you created yourself
  4. Click Send Invite
The invitee gets an email with a link valid for 7 days. Opening it lets them create their account and join the workspace with the role you assigned. Until they accept, the invite shows up under Pending Invitations, where an admin can cancel it at any time. An admin can change a member’s role or remove them later from the Users table (Edit / Delete actions on each row) — except their own role, which only another admin can change.

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Assigning mailboxes to members

Mailbox access isn’t part of the invite — it’s configured per mailbox, after the person has joined. Each connected mailbox has its own sharing settings on Mein Profil → Meine Postfächer, in the connection’s settings popover:
  • Mit allen im Team teilen — share this mailbox’s conversations with everyone in the workspace
  • Or leave that off and pick specific teammates from a list — only they (plus the mailbox owner) can see it
No role sees a mailbox it wasn’t given. Being an Admin or the Owner does not grant mailbox access — role and mail access are deliberately separate, so an admin who manages users and billing does not thereby read everyone’s mail. Everyone, including the Owner, sees a mailbox only if they own it, it is shared with the whole team, it is shared with them by name, or they hold a temporary access grant. Since August 2026 the database enforces this too, not just the interface. See Email integration → Sharing & ownership for the full mailbox-sharing guide, including temporary access grants for vacation cover.